Sharing Videos from Microsoft Teams

Introduction

When you host a Meeting or Webinar in Microsoft Teams, you can record the meeting (.mp4 file) and the transcript (.vtt file). Both the video and the transcript are important files that you will need in order to publish your recording for an internal or external audience. If you want to publish a recording of a Meeting or Webinar that you hosted in MS Teams, please follow the steps below.

Recording the Video and the Transcript

First things first, let’s make sure you are recording the video and the transcript for your Meeting or Webinar. As the organizer, you need to click two options in the three-dot menu:

• Start recording
• Start transcription

When both of these options are enabled, you ensure that the video and transcripts are available for you to download from MS Teams when your Meeting or Webinar is over.

Ending Your Meeting or Webinar

FYI, it is a good idea to “End meeting” or “End webinar” rather than just click “Leave.” Leaving allows attendees to stay in the virtual space together, whereas Ending closes the virtual space.

Find Your Video and Transcript Files

After you end your Meeting or Webinar, a record of it will appear at the top of the chat section of MS Teams. As the organizer, you will see one panel in the chat that includes the video recording and another panel that has the transcript. (If the event lasted a long time, the video and transcript may take several minutes to process and become available.)

Download the Transcript File

Click the Transcript panel in the chat to see the transcript file. Click “Download” in the upper left portion of the window, then click “Download as .vtt”. The .vtt file works with YouTube.

Now you can open the .vtt file in a simple text editor like Notepad (Windows) or TextEdit (Mac) and edit it for misspelled or misidentified words. (“JSOM” is often “Jason” in MS Teams transcripts, for example.) Make any needed edits and save the file, retaining the .vtt file extension.

Share the Video File

Click the three-dot menu in the Video Recording panel in the chat. Click “Open in OneDrive.” A browser window will open that takes you to the video file in OneDrive.

Click “Share” in the upper left corner of the browser. Near the top of the “Send link” panel you can set the visibility of the video. Click “Only the people you specify who have this link will have access to view-only.” Select “Anyone with the link” and then check “Allow editing.” (These options ensure that the link you share works for the person helping you publish the video.) Then click “Apply.”

Click “Copy link.” This is the url that you will use in your Atlas ticket. You can also share the video with a specific person by entering their name, selecting them from the options and clicking “Send.”

Now you’re ready to make the Atlas ticket to publish your video!

Make an Atlas to Publish Your Video

JSOM Web Services can take your video and transcript files and publish them to the JSOM YouTube channel. Once the video and captions are in YouTube, you can share the YouTube link with anyone, and you can also request that JSOM Web Services embed the YouTube video on a web page.

Go to JSOM Web Atlas. Create the ticket as you normally would. In the Atlas description, include:

1. Title of the video
2. Description of the video, in at least one complete sentence
3. The share link that you copied from OneDrive

Add the .vtt transcript file to the Attachments section of the Atlas.

Alternative to the Atlas/YouTube Method of Publishing

If you do not wish to use YouTube to publish your Meeting or Webinar, and you do not wish to embed the video, you can simply make a new share link in OneDrive. Viewers will watch the video directly in OneDrive.

To share a link directly to the video file in OneDrive, make sure that captions are available for web accessibility. (You need to have clicked “Start transcription” during recording.) Also, make sure that “Anyone with the link” is selected in the link settings and the “Allow editing” box is not checked. (You only want to “Allow editing” with the link that you provide for the Atlas ticket.)

Conclusion

MS Teams provides helpful ways to share an accessible version of your Meetings and Webinars. Microsoft is always updating and improving these functionalities, so please check back with this article for updates. Also, email jsomweb@utdallas.edu if you have questions about how to share a recording of an MS Teams Meeting or Webinar.